The recent rash of data breaches has caused many organizations to ask if their company information is safe. With the right virtual data room security features it is possible to safeguard confidential documents from unauthorized access.

Traditionally, companies shared confidential documents with selected parties in physical rooms. Due diligence is now conducted online using virtual rooms built on secure cloud platforms. Virtual rooms are an essential element in the successful completion of complex strategic transactions.

Whether your company is going through M&A or restructuring, bankruptcy, or capital raising, it’s crucial that you have the tools to securely and efficiently share your sensitive documents. The top virtual data room service providers provide a strong data security with robust collaboration tools and remote access retrieval. They include Chinese wall watermarking, automatic indexing and watermarking. Furthermore, the best virtual data rooms guarantee compliance with international policies such as GDPR, CCPA, and SOX with protocol reporting and auditing tools.

Secure document viewing features such as fence views, view-only modes, and access restrictions are essential to protect confidential information from falling into of the wrong hands. Moreover, you should make sure that your virtual data room encryption technology encrypts data during transit and in storage.

A good, secure data space solution will allow you to download documents in PDF format to view offline. This is a common feature since some users wish to print copies of their documents so that they can read them even if they are not connected to the Internet. However, if you allow this in your VDR then any protection that was applied to the original document will be automatically removed, resulting in an unprotected PDF.

for additional information, find out more about data room applications in the banking sector