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Virtual document storage is the process of converting physical files into electronic documents that can be shared stored, accessed and shared. It can help reduce the amount of space needed to store physical documents. Additionally, it can also enhance security by locking particular parts of a file to specific users. This is especially useful for businesses who deal with many papers. Paper documents can be difficult to keep track of and secure without a detailed security system and a hefty administrative checkout procedures, as well as being more susceptible to theft or destruction in the event of a catastrophe, such as the event of a fire. Electronic files are much easier to track and less likely to be lost. They are also more resistant to destruction.
You should consider how easy the system will be to use for guests and you when choosing an encrypted document system. Consider the ease of uploading and downloading, and consider whether non-technical personnel will be able to master the system. Moreover, make sure to discover if the company provides any assistance, and how accessible it is.
Who hasn’t wiped important documents from their computer? The file sharing platforms of the generic variety like Dropbox and Google Drive might be better protected however they don’t have the capacity to organize documents into a sensible folder structure that matches the work demands. An online document system on the other hand is able to do this and even provide audit reports of who is watching which documents.
