Document sharing is a crucial part of collaborative business processes. However, if it’s not done correctly it could leave the possibility for hackers to steal sensitive files.

Secure Document Sharing is the electronic distribution of information that are considered confidential or private like personally identifiable information (PII) or protected health information (PHI). This includes documents that are in process and distributed to colleagues as part of a collaborative or review process. This is typically done in the context of M&A activities and requires a solution that enables the exchange of large files within a secure online environment, and one that protects archived and work-in-progress documents as well as the collaboration process itself.

The most popular method is to use cloud-based secure file sharing services that allow users to access files online in a controlled manner (e.g. printing, copying, and screenshot prevention). It also offers an extensive access control system for shared files and folders and allows for advanced security options, such as audit trails and encryption.

Peer-to-peer document sharing is a different alternative. It allows computers to communicate directly with each other to transfer files without hosting them on central servers. It offers some advantages, such as lower storage requirements, speedier transfer speeds, and a more customizable experience. But it also poses significant risk, including the accidental publication of private information, malware, viruses and worms. It is not recommended for use in environments that are under strict compliance regulations. Mimecast’s Secure Document Sharing Solution provides the most secure way for teams within an organization to share files both with external parties and internally. It can be triggered manually or automatically, based on administrator-defined policies. It also supports different levels of collaboration and access, to align with corporate governance guidelines and best practices for secure document sharing.

https://datastorage.blog/why-tracking-due-diligence-documents-is-crucial-for-fundraising/