If it’s personal information about employees and customers, or confidential documents regarding deals or accounts, businesses need to block access to their digital documents from scrutiny. Even if employees are trained and reliable, it only takes one small error to cause an embarrassing data breach that can harm a company’s image. There are four ways to limit the use of electronic files, and also to avoid a data breach.

The Administrative Office of the Courts is seeking input on four options that address security and privacy issues when it comes to providing remote access to public case file records. The first option would maintain the presumption that all court records filed are accessible both at the courthouse and electronically, but it would limit remote access to those who have a legitimate need for information, such as parties, counsel, essential court employees, and judges.

The other option allows the user to look over and download all the information found in the case record, however only in cases of an official need. This includes those who are in prison for a crime, and requires the approval of a judge for the request for release of the information.

The third option allows the public to have limited access to specific documents that are usually found in criminal case files. These include plea agreements as well as not executed arrest warrants. It also restricts access to certain identifiable information, such as Social Security numbers and financial information. It relies on the ability of prosecutors and their counsel to protect their their website https://vdr-soft.net/how-does-centralizing-approach-in-investor-data-rooms-work/ interests in individual cases through motions to seal or block certain information from electronic access.